A Step-by-Step Guide to Customs Clearance When Moving to the USA

Moving internationally involves more than just packing boxes and booking a shipping service. Customs clearance is a key part of the process, ensuring that your belongings legally enter the United States. Misunderstanding regulations can lead to delays, unexpected duties, or even confiscation of items. Knowing what to expect and preparing the necessary documents in advance will help streamline your move.

In this guide, we’ll walk you through the customs clearance process when moving to the USA, including required paperwork, duties and taxes, and a list of prohibited items as of 2025. We will also provide expert tips on minimizing customs delays and understanding how different states may have additional import regulations.

Step 1: Gather the Necessary Customs Documents

To clear customs smoothly, you need to present the proper documentation. Here’s what you’ll typically need:

• Customs Form 3299 (Declaration for Free Entry of Unaccompanied Articles) – Required for duty-free entry of used personal belongings.
• A valid passport and visa – Proof of your legal entry into the United States.
• Bill of Lading or Airway Bill – Issued by your shipping provider, this document details your shipment.
• Packing List – A detailed inventory of all shipped items, including estimated values.
• Power of Attorney (if applicable) – If using a moving company to handle customs, this document authorizes them to clear your items on your behalf.
• Purchase Receipts (for new items) – If any goods in your shipment are new, customs may request proof of purchase to assess duties.
• Pet Import Documents (if applicable) – Vaccination records and import permits for any pets traveling with you.

Properly completing these forms will help prevent unnecessary delays in clearing customs. Keep copies of all documents and store them in a safe, easily accessible place.

Step 2: Understand Duties, Taxes, and Fees

When moving personal goods to the USA, you may be eligible for duty-free entry, but certain conditions apply:

• Used household goods and personal effects owned for at least one year before your move are usually duty-free.
• Brand new items may be subject to import duties.
• Items like alcohol, tobacco, and vehicles may require additional taxes or inspections.
• If you’re importing high-value items, you may need to declare them separately and pay applicable duties.
• State-Specific Duties – Certain U.S. states impose additional import duties on items such as luxury goods, alcohol, and motor vehicles. Be sure to check state regulations if you are moving to California, New York, or Texas.

To estimate potential customs fees, consult the Customs Clearance Guide.

Step 3: Know What Items Are Prohibited or Restricted

Certain items are strictly prohibited or require special permits to enter the USA. As of 2025, the following items are either banned or restricted:

Prohibited Items:

• Firearms and ammunition (without proper permits)
• Illegal drugs and controlled substances
• Counterfeit goods
• Fresh fruits and vegetables
• Meat and dairy products from certain regions
• Endangered species and products made from them (ivory, certain exotic woods, etc.)
• Cultural artifacts and antiquities without proper documentation
• Items containing hazardous materials (certain batteries, flammable liquids, and chemicals)
• Used mattresses (due to sanitation regulations)

Restricted Items (Require Special Documentation or Permits):

• Alcohol (import limits apply; may be subject to state restrictions)
• Tobacco products (limited quantities allowed; subject to tax)
• Medications (must be FDA-approved and accompanied by a prescription)
• Pets (subject to quarantine and vaccination requirements)
• Vehicles (must comply with U.S. emissions and safety standards)
• Agricultural Equipment (must be free of soil and organic materials to prevent the spread of pests)
• Drones and Electronics (subject to FCC regulations and approval)

For a full list of restricted or prohibited items, check with U.S. Customs and Border Protection (CBP) before shipping your belongings.

Step 4: Prepare for the Customs Inspection Process

Once your shipment arrives in the USA, it will go through customs inspection. The process typically includes:

• A review of documentation to ensure all forms are complete.
• A physical inspection of your shipment (if selected for random screening).
• Additional verification if any restricted or high-value items are declared.
• Assessment of duties or taxes (if applicable).

To minimize delays, ensure your packing list is accurate and avoid including restricted items in your shipment. If customs finds any discrepancies, they may hold your shipment for further examination, which can add days or weeks to your delivery time.

Step 5: Work with a Trusted International Moving Company

Navigating customs clearance can be complex, but working with an experienced international moving company can make the process seamless. Professional movers can:

• Provide accurate documentation assistance.
• Ensure proper packing and labeling for customs compliance.
• Handle customs brokerage and clearance on your behalf.
• Offer storage solutions if your shipment is delayed.
• Provide tracking updates so you know when your items will be delivered.

For assistance with customs clearance, visit Why Choose SDC International Shipping?.

Tips for Avoiding Customs Delays

Use a Customs Broker: If unsure, a licensed customs broker can guide you through the process.

Ensure Accuracy: Double-check all documentation before shipping.

Label Clearly: Use clear, detailed labels on all boxes.

Avoid Prohibited Items: Review the CBP list to prevent seizure or fines.

Declare High-Value Items: If moving expensive belongings, declare them properly.

Plan for Inspections: Some shipments may be randomly inspected, so factor in additional time.

Conclusion: A Hassle-Free Move Starts with Proper Customs Preparation

Customs clearance is a critical step when relocating to the USA. Understanding required documentation, potential duties, and prohibited items can help you avoid unexpected issues. By preparing ahead and working with professional movers, you can ensure a smooth transition and start your new life in the USA without stress.

Taking the time to educate yourself about customs clearance requirements and working with an experienced international mover will make all the difference. With proper planning, your relocation will be a seamless and efficient process.

For expert international moving services, contact SDC International Shipping today.